Final report

When the project is completed, you must make a final report.

Application for final payment

Project support, investment support, and business support – apply for support and payment

You first apply for the support itself. Once you have received a decision that you will receive support, you apply for payment. You apply for both support and payment in the e-service (My pages).

You who use a power of attorney must use a computer, not a mobile phone or tablet.

Follow-up information

When you have completed the project and apply for final payment, you must also make a final report. In addition to a description of what you have accomplished, the final report should include follow-up information that is mandatory for locally led development. Examples of follow-up information relevant to locally led development include:

  • number of newly created jobs
  • number of newly created businesses
  • voluntary work in the project
  • other voluntary resources in the project.

Account for payment

Bank giro or bank account number 

For the Swedish Board of Agriculture to be able to pay the money to you, you must have your bank giro or bank account number registered with the Swedish Board of Agriculture. You do this via My pages or on the form “Account number notification” which you can find at the Swedish Board of Agriculture's website.

Checklist

Checklist for application for payment Read your decision on support and the attachment Other information before you apply for payment. Pay all your expenses that you need to include in the current application. When you apply for payment, you should only report expenses that relate to the intervention and that follow your decision on support. In the application for payment in the e-service, you should attach the following documents if applicable:

– Invoices and receipts
– Proof of payment
– Travel logs
– Participant lists, invitations, and other documentation for snacks, lunch, and dinner
– Payroll documentation such as pay slips, project diaries, hourly cost templates
– Information and communication materials that you have developed during the implementation
– Permits and agreements
– Procurement documentation
– Payment proof for private or public co-financing
– Accounting documentation that shows you have reported separately
– Other documentation that you need to submit according to your decision on support

There is additional information about which details may be relevant to report when applying for payment on the Swedish Board of Agriculture's website www.jordbruksverket.se

When you apply for payment for a supported project or an investment, it is important to ensure that the implementation of the project follows the conditions specified in the decision on support. Here is a step-by-step guide on how you should think and act in this process:

Step 1: Review your decision on support

  • Read the decision on support carefully: Identify all specific conditions and requirements that must be met to receive the support payment. This may include details on how the project should be implemented, which costs are eligible for support, and which documents should be attached when applying for payment.

Step 2: Assess whether the project follows the decision on support

  • Compare the implementation with the decision: Ensure that all activities, costs, and results align with what has been stated in the support decision.
    • If all aspects of the project or investment comply with the decision, you can mark ”yes.”.
    • If any part of the project does not comply with the decision, you must mark ”no.”.

Step 3: Prepare your application for payment

  • Gather documentation: Prepare all necessary documents that substantiate that the project has been carried out according to the conditions in the support decision. This may include receipts, invoices, participant lists, reports, and other relevant materials.

Step 4: If the project does not comply with the support decision

  • Describe the deviations: If you answer ”no” to the question of whether the project complies with the support decision, you must clearly describe which parts do not conform and why. Provide a detailed explanation of what deviates, whether it is an activity, cost, or result that does not correspond to what has been stated in the decision.
    • Example: If a sub-activity has changed, describe what has changed and why. If certain costs exceed the budget or if certain goals have not been achieved, report this clearly.

Step 5: Explain actions and solutions

  • Suggest solutions: If possible, describe what actions you have taken or plan to take to address the deviations. This shows that you are actively working to comply with the conditions of the support decision.
    • Example: If a planned activity could not be carried out, you may have conducted an alternative activity that also contributes to the project's goals.

Step 6: Submit the application

  • Double-check the application: Ensure that all necessary documents are attached and that all parts of the application are correctly filled out.
  • Submit the application: Follow the instructions provided to submit the payment application. This may be electronically or by mail, depending on what applies in your specific case.

Tips for a successful application

  • Be thorough and transparent: It is better to be overly clear in your accounting and description of any deviations than to leave the information vague or unclear.
  • Communicate with the case officer: If you are unsure how to report something or if you have questions about the support decision, do not hesitate to contact your case officer for guidance.

By carefully following these steps and being thorough in your accounting, you increase the chances of a smooth and correct payment process.

Geotagged images

Do you need to submit a geotagged map of your investment?

Geotagging allows you to identify the exact location where the image was taken, which is used in the strategic planning measures where verification of investments using geotagged photos is relevant. A geotagged image is a photograph that has geographic location information embedded in its metadata. This information typically includes latitude and longitude and may sometimes also include altitude, timestamp, and direction. 

Here is a step-by-step instruction on how to geotag an image on different devices and with different methods:

Geotagging with a smartphone (iOS and Android)

Most modern smartphones can automatically add geotags when you take a picture, if location information is enabled. Here’s how to do it:

iPhone (iOS)

  1. Enable location settings for the camera:

    • Open Settings.
    • Go to Privacy I'm sorry, but it seems that there is no text provided for translation. Could you please provide the text you would like me to translate? Location Services.
    • Make sure that Location Services is enabled.
    • Scroll down and select Camera.
    • Choose While using the app or Always to allow the camera to use location information.

  2. Take a picture:

    • Open Camera-app and take a picture. The location information will automatically be added to the image's metadata.

Android

  1. Enable location settings for the camera:

    • Open Settings.
    • Go to Location Services or Location (may vary depending on the device).
    • Enable location settings.
    • Open Camera-app.
    • Go to the camera app settings and enable Location tagging or Location information.

  2. Take a picture:

    • Open Camera-app and take a picture. The location information will automatically be added to the image's metadata.

Geotag manually on the computer

If you have an image without a geotag that you want to add location information to, you can use software on your computer.

With Windows Photos

  1. Open the image in Windows Photos:

    • Right-click on the image and select Open with I'm sorry, but it seems that there is no text provided for translation. Could you please provide the text you would like me to translate? Photos.

  2. Edit location information:

    • Click on Info-icon (in the form of an ”i” in a circle) at the top right.
    • Click on Add a location and enter the address or location you want to assign to the image.

With MacOS Photos

  1. Open the image in the Photos app:

    • Launch Photos-app and double-click on the image you want to edit.

  2. Add location information:

    • Click on the info icon (an ”i” in a circle) at the top right.
    • Under Add a location-field, enter the location or select a location from the suggestions.

Using third-party programs (example: GeoSetter for Windows)

  1. Download and install GeoSetter:

  2. Open the image in GeoSetter:

    • Launch the program and open the image you want to geotag.

  3. Add location information:

    • Use the map in the program to navigate to the location where the image was taken.
    • Click on the location on the map and select Assign Position.
    • Save the changes.

These steps should help you geotag your images on both smartphones and computers, making it easier to keep track of where your images were taken and to share them with location information.